Childcare Compliance Software Pricing

Published flat-rate pricing for Australian ECEC providers

Three plans, transparent pricing, month-to-month billing. No per-educator seat licences, no per-bed pricing, no quote-only sales calls. The published price is the price you pay.

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How much should childcare compliance software cost in Australia?

The honest answer: it depends on the size of your service and the depth of features you need, but for most Australian ECEC providers, the right range is $89 to $349 per month. Anything below that is usually a single-purpose tool (an expiry reminder app, or a free spreadsheet template) that does not handle the full compliance work surface. Anything materially above that is usually enterprise pricing aimed at very large multi-site groups.

The trap to avoid is per-seat or per-educator pricing. If the platform charges you per educator, the cost grows linearly with the size of your team — which means as you succeed and grow, the software punishes you for it. NovoCove prices per organisation with a credential-count cap, so a 50-educator centre pays the same as a 20-educator centre (within the same plan tier).

The other trap is quote-only pricing. When a vendor refuses to publish pricing, the actual cost is almost always higher than the published NovoCove pricing, sometimes by multiples. The reason to publish pricing is that compliance software is a tool you should be able to budget for, not a sales negotiation you have to win.

NovoCove pricing — three plans

What you get at each tier, with no hidden fees, no setup charges, and no annual lock-in.

Starter — $89/month

For a single childcare or early learning service. Includes the full ACECQA NQF obligations register, all 8 state/territory WWCC tracking, the 7-tier expiry alert system, the educator mobile app, the RAG dashboard, and one-click ACECQA evidence export. Up to 30 staff credentials tracked. Month-to-month, no contract.

Professional — $249/month

For multi-site groups and larger services. Everything in Starter, plus the multi-site operations dashboard, the group-level RAG rollup, custom credential types, expanded evidence retention (7 years), SIRS incident reporting module, and priority support. Up to 250 staff credentials. Most multi-site groups pick this plan.

Enterprise — from $349/month

For very large multi-site operators, government clients, and provider groups with custom compliance frameworks. Includes SSO, custom data residency, dedicated onboarding, a named account manager, and tailored implementation support. Annual contract pricing available on request.

How NovoCove compares on price

Head-to-head pricing comparison with the most common AU childcare compliance platforms.

NovoCove vs Complynce

NovoCove Starter is $89/mo, Professional $249/mo. Complynce is published from $249/mo and typically goes higher for multi-site. Both target the AU childcare sector, but NovoCove includes native mobile apps and full multi-site dashboard at the Professional tier.

NovoCove vs FormaOS

FormaOS is quote-only. NovoCove publishes pricing on the public pricing page. For a small to medium service, NovoCove is typically 40–60% lower than FormaOS for similar scope, with no implementation engagement fee.

NovoCove vs Xap

Xap is also quote-only. NovoCove's published flat-rate model means you can budget without a sales call. For single-site services the difference is most pronounced.

NovoCove vs CompliSpace / Ideagen

CompliSpace/Ideagen is enterprise-priced, typically $30k+ per year for a multi-site group. NovoCove Professional is $249/mo (about $3k/year) and covers the same compliance work surface for most mid-market providers.

NovoCove vs per-bed pricing

Some aged-care-only platforms (Statura Care, Centrimlife) charge per bed — typically $9–$27 per bed per month. For a 100-bed residential facility that is $900–$2,700 per month. NovoCove charges per organisation, not per bed or per seat, so a 100-bed facility pays the same as a 20-bed facility.

NovoCove vs free tools

Free tools (spreadsheets, free ACQSC tools, free SIRS templates) cost nothing in software fees but cost heavily in staff time. The published NovoCove pricing is the cost of a few hours of educator time per month — the actual time saved is far greater.

What is included on every NovoCove plan

Standard features across all three tiers. The plan difference is scope, not capability.

  • ACECQA NQF and all 7 NQS Quality Areas pre-configured
  • All 8 state/territory WWCC variants (NSW, VIC, QLD Blue Card, WA, SA, TAS RWVP, ACT WWVP, NT Ochre Card)
  • HLTAID011, HLTAID012, anaphylaxis, asthma, mandatory reporting, and PD-hours tracking
  • 7-tier expiry alert system (90, 60, 30, 14, 7, 1, 0 days) with audit log
  • One-click ACECQA evidence export
  • iOS and Android mobile app for educators and service managers
  • Australian-built and Australian-hosted
  • Month-to-month billing with no contract

Frequently asked questions

How much does childcare compliance software cost in Australia?
Published AU childcare compliance software pricing ranges from $89 per month (NovoCove Starter, single service) to $249 per month (NovoCove Professional, multi-site) to $30,000+ per year (CompliSpace/Ideagen enterprise). Quote-only platforms (FormaOS, Xap, Operandio) are typically priced higher for comparable scope. The most common question to ask a sales team is what the per-month cost looks like for your specific number of staff, sites, and credentials tracked.
Is NovoCove more affordable than Complynce?
Yes. NovoCove Starter is $89 per month, NovoCove Professional is $249 per month. Complynce is published from $249 per month and typically goes higher for multi-site groups. For a small-to-medium ECEC provider, the annual difference is meaningful — and NovoCove is month-to-month with no lock-in contract, so you can cancel any time.
Are there any setup or implementation fees?
No. NovoCove is configured for the Australian ECEC sector out of the box, so there is no implementation project and no consultant engagement. You import your staff list, set the credentials each role requires, and the platform starts firing alerts. The only cost is the monthly subscription.
Do I have to sign a contract?
No. NovoCove is month-to-month on the Starter and Professional plans — you can cancel any time. The Enterprise plan is the only one with an annual contract option (and that comes with custom data residency and a named account manager).
What is included in the $89/month Starter plan?
The full ACECQA NQF obligations register, all 8 state/territory WWCC tracking, the 7-tier expiry alert system (90, 60, 30, 14, 7, 1, 0 days), the RAG dashboard, the educator mobile app (iOS and Android), the policy library, the incident reporting module, and one-click ACECQA evidence export. Up to 30 staff credentials tracked. For services with more than 30 staff credentials, the Professional plan at $249/mo covers up to 250.
What is the difference between Starter and Professional?
Starter is for a single service with up to 30 staff credentials. Professional is for multi-site groups or larger services, with up to 250 staff credentials, the multi-site operations dashboard, the group-level RAG rollup, custom credential types, expanded evidence retention (7 years vs 5), the SIRS incident reporting module, and priority support. For most single-site services, Starter is enough; for any group with 2+ services, Professional is the better fit.
Is there a free trial?
We do not run a free trial — for compliance software the setup effort is non-trivial and a 14-day trial usually does not show the value. Instead, we offer a 30-day money-back guarantee on the Starter plan. If you decide NovoCove is not the right fit within the first 30 days, we refund the subscription, no questions asked.
Do you offer per-educator or per-bed pricing?
No. NovoCove is priced per organisation, not per educator, not per bed, not per credential. This is deliberate — per-seat pricing penalises growth and creates a perverse incentive to under-track credentials. The Starter and Professional plans have a credential-count cap (30 and 250 respectively), and within those caps the price is the same regardless of how many of your staff actually use the platform day to day.

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Want to see NovoCove before you commit?

Book a 20-minute walkthrough. We will show you the ACECQA evidence export, the multi-site dashboard, and the educator mobile app — and answer your questions about pricing, migration, and onboarding.

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